Privacy & Compliance
How Resource Logistics, Inc. collects, uses, and protects your data — across our staffing operations in the United States, India, and Europe.
Effective date: 1 January 2025 · Last updated: June 2025
What This Page Covers
Privacy Policy
How we collect, use, and share the personal information of candidates, clients, and website visitors.
GDPR Compliance
Rights of EU and UK data subjects, legal basis for processing, and how to exercise your rights.
Data Protection
The technical and organisational safeguards in place to protect your information across our global operations.
Cookie Policy
What cookies we use on this website, why we use them, and how you can manage your preferences.
Privacy Policy
Resource Logistics, Inc. ("Resource Logistics", "we", "us", or "our") is committed to protecting the privacy of candidates, clients, and visitors to our website. This Privacy Policy describes the personal information we collect, how we use it, with whom we share it, and the choices available to you.
1. Information We Collect
We collect personal information directly from you, from third-party recruiters and partners, from publicly available sources, and automatically through your use of our website. The categories we collect include:
- Identifiers: Name, postal address, email address, telephone number, national ID or passport number for E-Verify purposes, and other contact details.
- Professional & Employment Information: Résumé, work history, skills, certifications, references, salary expectations, visa or work-authorisation status.
- Education Information: Degrees, institutions, graduation dates, and professional qualifications.
- Commercial Information: Records of services requested, invoices, and contract details (for clients).
- Usage Data: IP address, browser type, pages visited, referring URL, and time on site — collected automatically via cookies and similar technologies.
- Communications: Correspondence you send us via email, our contact form, or through recruiters.
2. How We Use Your Information
We use the personal information we collect to:
- Match candidates to suitable job opportunities and present candidate profiles to client employers.
- Fulfil staffing and workforce solutions engagements on behalf of our clients, including staff augmentation, offshoring (India), and nearshoring (Canada/Brazil) arrangements.
- Conduct background checks, reference verification, and E-Verify employment eligibility screening as required by law or client contracts.
- Communicate with you about roles, your application status, and our services.
- Send marketing communications where you have consented or where we have a legitimate interest to do so (you may opt out at any time).
- Maintain our NMSDC MBE certification and ISO-certified quality management obligations.
- Operate, improve, and secure our website and internal systems, including fraud prevention.
- Comply with applicable legal and regulatory requirements.
3. Disclosure of Your Information
We may share your personal information with:
- Client employers — to facilitate candidate placement. We share only the information necessary for the engagement.
- Service providers — payroll processors, background-check agencies, IT service providers, and other vendors that support our operations under strict confidentiality obligations.
- Recruiting partners and affiliates — where needed to source or place talent for a specific engagement.
- Legal and regulatory authorities — where required by law, court order, or governmental authority, including E-Verify and USCIS requirements.
- Business transaction counterparties — in the event of a merger, acquisition, or sale of assets, subject to customary confidentiality protections.
We do not sell your personal information to third parties for monetary consideration.
4. Data Retention
We retain personal information only as long as necessary for the purposes described in this Policy or as required by law:
| Category | Retention Period |
|---|---|
| Candidate profiles (active recruitment) | 24 months from last contact or placement |
| Placed candidate records | Duration of engagement + 7 years |
| Client engagement records | Duration of contract + 7 years |
| Website server logs | 12 months |
| Legal compliance records (E-Verify, I-9) | As required by applicable law |
5. Your Privacy Rights
Depending on your jurisdiction, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you.
- Correction: Ask us to correct inaccurate or incomplete information.
- Deletion: Request that we delete your personal information, subject to legal retention requirements.
- Portability: Receive your data in a structured, machine-readable format.
- Opt-out of marketing: Unsubscribe from marketing emails at any time using the link in any email we send.
California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, the right to opt out of any sharing for cross-context behavioural advertising, and the right to non-discrimination for exercising privacy rights.
To exercise any of these rights, email us at info@resource-logistics.com. We will respond within 45 days (or sooner where required by law).
6. International Transfers
Resource Logistics operates globally, with offices in East Brunswick, NJ and Santa Monica, CA (USA); Noida and Madurai (India); and delivery capabilities in Canada and Brazil. Personal information may be transferred to and processed in countries outside your country of residence, including countries that may not provide the same level of data protection as your home jurisdiction.
For transfers of personal information from the European Economic Area (EEA) or the United Kingdom, we rely on Standard Contractual Clauses approved by the European Commission, or other lawful transfer mechanisms, to ensure your information receives adequate protection.
7. Security
We implement technical and organisational measures designed to protect your personal information against unauthorised access, loss, or destruction. These include ISO-certified quality management practices, encrypted data storage and transmission, role-based access controls, and regular security assessments. We also comply with E-Verify and USCIS guidelines for the secure handling of employment eligibility documents.
No method of transmission over the internet or electronic storage is 100% secure. If you have reason to believe your information has been compromised, please contact us immediately.
8. Children’s Privacy
Our services are not directed at individuals under the age of 16. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us and we will delete it promptly.
9. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. We encourage you to review this Policy periodically. Continued use of our website or services after changes take effect constitutes acceptance of the updated Policy.
GDPR Compliance
Resource Logistics recruits candidates from the United States, India, and across Europe. Where we process personal information of individuals in the European Economic Area (EEA) or the United Kingdom, we do so in compliance with the General Data Protection Regulation (GDPR) and the UK GDPR.
Legal Basis for Processing
We rely on the following legal bases to process your personal information:
- Legitimate interests — to match candidates to relevant job opportunities and to provide staffing services to our clients, where these interests are not overridden by your rights.
- Performance of a contract — to carry out our obligations under an engagement agreement with a candidate who has been placed or is being placed.
- Compliance with a legal obligation — where we are required by law to process your information (e.g., employment eligibility checks).
- Consent — for sending marketing communications. You may withdraw consent at any time without affecting the lawfulness of processing carried out prior to withdrawal.
Your Rights Under GDPR
If you are located in the EEA or UK, you have the following rights, exercisable free of charge:
- Right of access — obtain a copy of the personal data we hold about you.
- Right to rectification — have inaccurate or incomplete data corrected.
- Right to erasure ("right to be forgotten") — request deletion of your data where it is no longer necessary for the purpose for which it was collected, subject to our legal retention obligations.
- Right to restriction — ask us to restrict processing of your data in certain circumstances.
- Right to data portability — receive your data in a structured, commonly used, machine-readable format.
- Right to object — object to processing based on legitimate interests, including direct marketing.
- Right to withdraw consent — where processing is based on consent, withdraw it at any time.
How to Exercise Your Rights
Submit your request by email to info@resource-logistics.com. Please include your full name and sufficient information to identify your records. We will respond within 30 days (extendable by a further 60 days for complex requests).
We may need to verify your identity before fulfilling a request to protect against fraudulent access.
Right to Lodge a Complaint
If you believe we have not handled your personal information in accordance with applicable data protection law, you have the right to lodge a complaint with your local supervisory authority:
- United Kingdom: Information Commissioner’s Office (ICO) — ico.org.uk
- European Union: The data protection authority in the EU member state where you reside, work, or where the alleged infringement occurred.
We would, however, appreciate the opportunity to address your concerns before you approach a supervisory authority, so please contact us first.
Data Protection
Protecting the data entrusted to us by candidates and clients is a core operational responsibility at Resource Logistics. The following measures are in place across our global offices.
ISO-Certified Quality Management
Our quality management system is ISO-certified, requiring documented data-handling procedures, regular internal audits, and defined corrective action processes. This framework governs how personal information is processed, stored, and disposed of across all offices.
E-Verify & Employment Eligibility
As an E-Verify participating employer, we comply with USCIS guidelines for the collection, use, and secure disposal of employment eligibility documents (Form I-9 and supporting identification). Access to these records is restricted to authorised HR personnel only.
Access Controls
Personal information is accessible only to employees and contractors who need it to perform their job functions. Access is controlled through role-based permissions and reviewed periodically. All personnel with access to candidate or client data are required to complete data protection training.
Encryption & Transmission Security
Data in transit between our systems and third parties is protected using TLS encryption. Sensitive personal data (including identity documents) is stored using industry-standard encryption at rest.
Third-Party Vendor Due Diligence
All third-party vendors that process personal data on our behalf are required to execute data processing agreements that obligate them to maintain confidentiality, implement appropriate security measures, and process data only on our instructions.
Incident Response
We maintain an incident response plan for data breaches. In the event of a breach likely to result in a high risk to your rights and freedoms, we will notify you and relevant supervisory authorities within the timeframes required by applicable law.
Reporting a Concern
If you have a concern about the security of your personal information, please contact us at info@resource-logistics.com so we can investigate and respond promptly.
Questions About Your Data?
To exercise your privacy rights, submit a data request, or raise a concern about how we handle your information, reach our team directly.
Email UsOther Questions?
For enquiries about our staffing services, open roles, or partnership opportunities, visit our contact page.
Contact Us